Finding the perfect party venue

Finding the perfect place to party should be easy – but not always easy. There are plenty of potential places for fun, but locating one that exactly fits your needs can be a challenge.

First, it helps to define what kind of fun you will have. Whether it's a birthday, anniversary, wedding or any other type of event, you have to decide the size (number of people) and amenities you will need.

Food and catering at holiday locations

One of the first decisions will be food and catering. The cheapest option is mostly to bring your own food, but not all locations will allow it. In addition, catering to 100 people can be a big challenge and will probably take several days to prepare, as well as a lot of work in the day itself.

External caterers are another option, but again, not all locations will allow them. They range from a fairly simple buffet delivery to a full service catering to spaces with no dedicated facilities.

Lastly, many places to party, especially hotels, have their own catering facilities that can handle anything from a buffet to a 5-course meal. This is often the most expensive option, but it also tends to be the best in terms of food and quality of service.

Some locations will also allow you to use a commercial kitchen, either for yourself or for the catering team. This can be a great option if you have very specific dining needs or a way to cut costs, but still offer full dining service. Check what they mean in the kitchen beforehand – so only include enough facilities to make hot drinks.

Fun at a party

This is a little easier, but most bands and entertainers will need to know what types of sound systems are available. Some, such as bands and mobile discos, generally carry all their equipment with them, while others, such as comedians, will need to be present or rent a sound system.

Keep in mind any restrictions on the scene: some are not allowed music after a certain amount of time, or may even have volume sensors that interrupt the power for the sound system if it becomes too loud. If you plan to be late for an event with music, check the venue before booking.

And lastly, if you book a band live, a live entertainment venue with a stage is much better – it provides a fixed surface for the band to line up outside the guest path, and they often include some lighting and power for the instruments.

Bars and spirits

Many places will have a licensed bar. The organizer often depends on whether the guests will have to pay for their own drinks or the costs will be added to the rental venue. If the venue does not have its own bar, the carrier may be able to offer this service, but check with them and the venue for restrictions.

If you decide to bring your own alcohol, you can give it. However, if you want to charge for a drink or charge for a drink ticket, you may need a license – seek expert advice if necessary.

Amenities of places to entertain

You will also need to consider the actual contents at the venue. For wedding receptions you may need a bride and groom room to change. If your guest is traveling from a distance, it makes sense to have rooms in the same building or nearby. You may need tables, chairs or other furniture at your disposal. Some locations will have on-site staff to welcome and serve guests, while others may require you to hire them yourself.

How do I find the right place for fun for me?

Most places are advertised locally and nationally, so check your local directory or search engine. An alternative is to use a venue search service like Detective Venue, which will contact all potential venues on your behalf to find the ones that are most appropriate for your needs.